Privacy Notice PKF-FPM Accountants Limited

1. Introduction

This Policy sets out how we collect and use personal data about you, in accordance with the General Data Protection Regulation (GDPR) and other UK legislation, as amended or updated from time to time (Data Protection Legislation.)

The following sets out our practices regarding your personal data and how we will treat it.

2. About us

PKF-FPM Accountants Limited is a company registered in Northern Ireland (Company Number NI022968) (“PKF-FPM Accountants.”) Our registered office is Dromalane Mill, The Quays, Newry, Co. Down, BT35 8QS.

For the purpose of the Data Protection Legislation and this notice, we are the ‘data controller.’  This means that we are responsible for deciding on how we hold and use personal data about you. We are required under the Data Protection Legislation to notify you of the information contained in this Privacy Notice.

3. How we may collect data

We obtain personal data about you, for example, when:

4. The kind of information that we hold

 The information we hold about you may include the following:

5. How we use personal data

We may process your data and, in some circumstances, provide it to third parties in order to comply with our legal obligations.

We may process your personal data to enable us to perform our contract with you, your employer or our clients.  This may include processing your personal data where you are an employee, director, subcontractor, shareholder, partner, LLP member, supplier or customer of our client.

We may process your personal data for the purposes of our own legitimate interests provided that those interests do not override any of your own rights, interests, and freedoms which require the protection of personal data.  This includes processing for marketing, business development, statistical and management purposes.

We may process your personal data for certain additional purposes with your consent and in these limited circumstances where your consent is required for the processing of your personal data, then you have the right to withdraw your consent to processing for such specific purpose.

Please note that we may process your personal data for more than one lawful basis depending on the specific purpose for which we are using your data.

Situations in which we will use your personal data

We may use your personal data in order to:

We may also process your personal data without your knowledge or consent, in accordance with this notice, where we are legally required or permitted to do so.

Data Retention

We will only retain your personal data for as long as is necessary to fulfil the purposes for which it is collected.

When assessing what retention period is appropriate for your personal data, we take into consideration:

Change of purpose

Where we need to use your personal data for another reason, other than for the purpose of which it was collected, we will only use your personal data were that reason is compatible with the original purpose.

6. Cookies

On occasion, we may gather information about your computer for our services this will include statistical information regarding the use of our website.

Such information will not identify you personally it is statistical data about our visitors and their use of our site. This statistical data does not identify any personal details whatsoever. It is used by us to analyse how visitors to interact with the website so that we can continue to develop this website and make it a better experience for our visitors.

We may gather information about your general internet use by using a cookie file that is downloaded to your computer. Where used, these cookies are downloaded to your computer automatically. This cookie file is stored on the hard drive of your computer as cookies contain information that is transferred to your computer’s hard drive. They help us to improve our website and the service that we provide to you.

All computers have the ability to decline cookies. This can be done by activating the setting on your browser which enables you to decline the cookies. Please note that should you choose to decline cookies, you may be unable to access particular parts of our website.

7. Data sharing

Why might you share my personal data with third parties

We will share your personal data with third parties where are required by law, where it is necessary to administer the relationship between us, where we have your consent or where we have another legitimate interest in doing so.

We may need to share your personal data with a regulator to comply with the law, or to otherwise comply with the purposes set out in Section 5 above.

All our third-party service providers are required to take commercially reasonable and appropriate security measures to protect your personal data.  We only permit our third-party service providers to process your personal data for specified purposes and in accordance with our instructions.  We will not share your personal data with third parties for marketing purposes and we will not rent or sell personal data to third parties.

8. Data Security

We have put in place commercially reasonable and appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in any way, altered or disclosed.  We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator if a suspected breach where we are legally required to do so.

9. Right of access

Your duty to inform us of any changes

It is important that the personal data that we hold about you is accurate and current.  Should your personal data change, please notify us of any changes which we need to be made aware by contacting us using the contact details below.

Your rights in connection with personal data

Under certain circumstances you have the right to:

If you want to exercise any of the above rights, please contact us using the contact details below.

10. Right to withdraw consent

In the limited circumstances where you may have provided your consent to the collection, processing and transfer of your personal data for specific purposes (for example in relation to direct marketing that you have indicated that you would like to receive from us), you have the right to withdraw your consent for that specific processing at any time.  To withdraw your consent, please contact us using the contact details below.

Once we have received notification that you have withdrawn your consent, we will no longer process your personal information (personal data) for the purpose or purposes you originally agreed to, unless we have another legitimate basis for doing so in law.

11. Changes to this notice

This privacy notice was last updated on 02nd August. 2021


If you have any questions regarding this notice or if you would like to speak to us about the manner in which we process your personal data please contact:

PKF-FPM Accountants Limited

Dromalane Mill,

The Quays,


Co. Down,

BT35 8QS.

Tel: 0333 344 2578



You also have the right to make a complaint to the Information Commissioners Office (ICO), the UK supervisory authority for data protection issues, at any time, the ICO’s contact details are as follows:


Information Commissioner’s Office

Wycliffe House

Water Lane




Telephone: 0303 123 1113 (local rate) or 01625 545 745